AO2 Legal Secretary

* Accurate transcription of digital dictation, word processing and typing;

* Diary management, organising meetings/conferences including preparation, distribution of agendas, minutes and other material;

* Collate and assemble briefs and ministerial correspondence;

* Preparation of legal and title office documents and the use of precedents in Affinity (legal practice management system);

* Attend to court filing including collection of documents, lodging, legal and property and other on-line searches;

* Maintain filing, records bring-up and retrieval systems including monitoring and follow-up of all correspondence using appropriate data base systems;

* Maintain and monitor legal staff appointment schedule, court diary and bring ups and manage incoming calls and visitors;

* Assist the team to meet financial deadlines and/or commitments e.g. billing and time recording, opening, closing and archival of legal files;

* Ensure compliance with procedures for payment of legal expenses and counsel fees;

* Information management i.e. Affinity (legal practice management system), Client Information Management System (case management system), Microsoft Office programs etc.

* Assist with mail, arrange couriers and the accurate maintenance of operational registers

Undertake other duties as required relating to the requirements of the operational area.