Personal Assistant

Melbourne CBD Permanent AU$70,000 - AU$80,000 per year View Job Description
The role is designed for an individual who can excel in a fast-paced environment, managing tasks with discretion and a high level of professionalism. The ideal candidate will support the Managing Director's daily operations, acting as a critical point of contact, ensuring that the business runs smoothly and at times manage personal matters of the managing director.
  • Opportunity to join a vibrant and supportive culture
  • Collaborative team environment

About Our Client

A national and leading retail brand are a passionate and down to earth team who collaborate strongly with colleagues, they are committed to delivering exceptional experiences. As well as a competitive salary, and additional leave benefits you'll be encouraged to innovate; you'll work in a collaborative environment knowing your difference will make the difference.

Job Description

  • Provide confidential and personal assistance to the Managing Director.
  • Assist and support personal matters for the managing diector
  • Manage the Managing Director's calendar and schedule, optimising their time by coordinating meetings, appointments, and events.
  • Act as the first point of contact for all visitors and callers, managing communications and prioritising urgent matters.
  • Draft and prepare documents, including emails, reports, presentations, and spreadsheets, using Microsoft Office (Word, PowerPoint, Excel).
  • Coordinate domestic and international travel arrangements, including booking flights, accommodation, transportation, and overseeing visa applications.
  • Manage expense reporting and reconciliation for the Managing Director.
  • Assist with preparing for meetings, taking minutes, and following up on action items.
  • Liaise with internal teams and external stakeholders to ensure smooth communication.
  • Support other team members with administrative tasks as needed.



Skills & Experience

  • Minimum of 3 years' experience as a Personal Assistant, providing executive-level support in a fast-paced environment.
  • Highly Desired: Bilingual fluency in Mandarin.
  • Strong organisational skills with the ability to multi-task and prioritise effectively.
  • Exceptional communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • Proficiency in Microsoft Office applications, especially Outlook, Excel, and Word.
  • A proactive problem-solver with the ability to work independently while knowing when to seek guidance.
  • Positive attitude with flexibility and enthusiasm for growth.

The Successful Applicant

The successful candidate must possess a strong "can do" approach whilst having the ability to work both autonomously and within a team. A high standard of attention to detail and time management skills are imperative along with the ability to provide a high level of professionalism and customer service to both internal and external stake holders. The working environment a collaborative one where team spirit and open, honest communication is encouraged.

What's on Offer

You will have the opportunity to join a prestigious organisation and enhance your skills. You will benefit from succession plans, customised online learning and development programs.

  • Thrive in a supportive and collaborative workplace culture.
  • There are ample opportunities for career advancement and personal development.
Contact
Leasha Adaway
Quote job ref
JN-102024-6569627
Phone number
+61 3 8616 6226

Job summary

Function
Secretarial & Business Support
Specialisation
Administrator
What is your industry?
Retail
Location
Melbourne CBD
Job Type
Permanent
Consultant name
Leasha Adaway
Consultant phone
+61 3 8616 6226
Job Reference
JN-102024-6569627

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know. PageGroup acknowledge and pay our respects to the Traditional Custodians of the land we operate on.