Personal Assistant

• Provide confidential and personal assistance to the Managing Director.
• Assist and support personal matters for the managing diector
• Manage the Managing Director's calendar and schedule, optimising their time by coordinating meetings, appointments, and events.
• Act as the first point of contact for all visitors and callers, managing communications and prioritising urgent matters.
• Draft and prepare documents, including emails, reports, presentations, and spreadsheets, using Microsoft Office (Word, PowerPoint, Excel).
• Coordinate domestic and international travel arrangements, including booking flights, accommodation, transportation, and overseeing visa applications.
• Manage expense reporting and reconciliation for the Managing Director.
• Assist with preparing for meetings, taking minutes, and following up on action items.
• Liaise with internal teams and external stakeholders to ensure smooth communication.
• Support other team members with administrative tasks as needed.

Skills & Experience

• Minimum of 3 years' experience as a Personal Assistant, providing executive-level support in a fast-paced environment.
• Highly Desired: Bilingual fluency in Mandarin.
• Strong organisational skills with the ability to multi-task and prioritise effectively.
• Exceptional communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office applications, especially Outlook, Excel, and Word.
• A proactive problem-solver with the ability to work independently while knowing when to seek guidance.
• Positive attitude with flexibility and enthusiasm for growth.