Save Job Back to Search Job Description Summary Similar JobsBroad and varied role with exposure across multiple areas of the business.Opportunity to make a meaningful impact within a growing organisation.About Our ClientA leading Australian mobility and transportation business operating a large nationwide network of locations. The organisation provides vehicle rental and fleet mobility solutions to both consumer and corporate customers, supported by a strong focus on customer service, operational excellence and innovation. With a significant national footprint and a fast-paced environment, the company offers employees the opportunity to contribute to a well-established brand experiencing continued growth across Australia.Job DescriptionManage the CEO's calendar, schedule appointment, and coordinate meetings, both internally and externallyArrange travel logistics, accommodation, and prepare itineraries for the CEO's work-related travelOrganise and prioritise incoming correspondence, including emails, letter and phone calls, ensuring timely responsesPrepare and edit documents, presentations, and reports on behalf of the CEO, maintaining a high level of accuracy and confidentialityCoordinate and oversee special project, initiatives, and events as assigned by the CEODraft and disseminate internal communications, announcement and memos on behalf of the CEOManage and respond to inquiries addressed to the CEO, redirecting them as appropriate and providing necessary informationEnsure the Head office runs smoothly day to day, including facilities, supplies, equipment, access/security, maintenance, vendors and workplace services.Manage office logistics, events, visitors and general administration, creating a safe, organised and professional working environment while acting as the key point of contact for workplace-related matters.Assist in preparing presentations and speeches for the CEO at meetings and eventsCollect, compile and analyse data to support decision making processes and provide regular reports to the CEOResearch and gather relevant information for the CEO's meetings, presentations and projectsBuild and maintain effective working relationships with key internal/external stakeholders, including executives, senior leaders and team members, maintaining positive and professional relationshipsCoordinate and schedule team meetings, workshops and other internal eventsMaintain an organised filing system for documents, records and confidential information.Act as the Business Continuity Plan co-ordinator in the event of crisis or material unexpected eventsWorking with the leadership team, act as Compliance co-ordinator compiling evidence that supports regular compliance activities, risk and compliance registers.The Successful ApplicantProven experience supporting C-suite or senior executive leaders within a medium to large organisation.Advanced skills across Microsoft Office and calendar management systems.Exceptional written and verbal communication skills with strong attention to detail.The ability to manage highly confidential information with professionalism and discretion.Outstanding organisational, prioritisation and multitasking abilities.Strong judgement, problem-solving capability and initiative.A collaborative, approachable and proactive working style.What's on OfferOpportunity to work closely with an experienced CEO and executive leadership team.Broad and varied role with exposure across multiple areas of the business.Collaborative and supportive workplace culture.Convenient North Sydney location.Significant opportunity to make a meaningful impact within a growing organisation.ContactAndrew NakhlaQuote job refJN-112026-7142082Phone number+61 282218134Job summaryFunctionSecretarial & Business SupportSpecialisationExecutive AssistantIndustryTransport & DistributionLocationNorth SydneyJob TypePermanentConsultant nameAndrew NakhlaConsultant phone+61 282218134Job ReferenceJN-112026-7142082
