Interview Confirmation Email Template

You’ve found a great career opportunity, created the perfect resume, and have reached the next step and have been invited for an interview. This stage of the job search is extremely exciting, and there are many things you can start doing to prepare for your interview. Before you begin practising your answers and deciding on what to wear, however, you’ll need to send a quick email confirmation.

This is an important step for a number of reasons. It will give you a chance to confirm the basic details such as time and place, and also ask any questions you may not have covered when the employer rang to invite you, such as whom you’ll be meeting. Additionally, it’s an early opportunity to showcase your communication skills and professionalism, as well as reiterate your interest in the company and the role.

If you’re not sure where to begin, we have provided a ‘reply to interview invitation email’ sample below. Note that you can use this template as is, or ideally personalise it to reflect your own identity and the role you’re applying for.

Here’s how to confirm an interview appointment by email:

Dear [name],

Thank you again for your earlier [call/email] inviting me to interview for the [job position] role at [company].

I am emailing to confirm that the interview will take place at [time], at [place]. Are there any other details you feel would be pertinent for me to know before arrival, or anything you would like me to prepare in particular?

I truly appreciate the opportunity to discuss the role and how my skills and experience are suited to the position. In particular, I think my previous work in [most relevant area of work for the position] would make me an ideal candidate.

If there’s anything else you need from me before the interview please let me know.

Kind regards,

[name] 

Want some tips on how to fly through that interview? Check out these articles in our advice section.