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Admin Operations Co-Ordinator

Melbourne CBD Permanent AU$80,000 - AU$85,000 per year Work from Home or Hybrid View Job Description
As an Admin Operations Co-Ordinator, you will play a pivotal role in ensuring smooth day-to-day operations within the secretarial and business support department. This position requires a detail-oriented individual with a knack for organisation and a passion for delivering efficient administrative solutions.
  • Is your attention to detail exceptional?
  • Amazing work culture

About Our Client

This role is with a well-established business services organisation known for its professional environment and commitment to operational excellence. The company operates within a medium-sized structure, offering a supportive and collaborative workplace culture.

Job Description

  • Provide end-to-end administrative and operational support to Building, Engineering, and Forensic teams, ensuring efficient job lifecycle management from instruction to completion.
  • Coordinate job creation, allocation, scheduling, inspections, travel, and logistics while liaising with consultants, clients, and third-party providers.
  • Deliver high-quality client service by managing stakeholder communications, client portals, reporting requirements, and ensuring SLA and KPI compliance.
  • Maintain accurate data across business systems (e.g., Actionstep, CRM, databases) and support document preparation, quality assurance, and record management.
  • Monitor operational performance, prepare reports and KPI dashboards, and support leadership with timely business insights and reporting.
  • Support financial administration including invoicing, billing coordination, revenue capture, and collaboration with finance teams.
  • Oversee office and resource management, including procurement, inventory control, archives, PPE, equipment, and facility coordination.
  • Contribute to team collaboration, continuous improvement initiatives, and ensure compliance with health, safety, regulatory, and business standards.

The Successful Applicant

A successful Admin Operations Co-Ordinator should have:

  • Strong organisational and multitasking skills to manage various administrative tasks effectively.
  • A solid understanding of business services and administrative practices within a professional setting.
  • Proficiency in office software, including word processing, spreadsheets, and email communication.
  • Excellent written and verbal communication skills to liaise with internal and external stakeholders.
  • Ability to work independently and demonstrate initiative in problem-solving.
  • A proactive attitude and a commitment to delivering high-quality support.

What's on Offer

  • Competitive salary package
  • Permanent full-time role based in Melbourne CBD, providing job security and stability.
  • Collaborative workplace culture with opportunities to contribute meaningfully to the team.
  • Supportive environment that encourages professional growth and development.



If you are a motivated Admin Operations Co-Ordinator looking to make an impact in the business services industry, we encourage you to apply today!

Contact
Chloe Rodriguez
Quote job ref
JN-062026-7031408
Phone number
+61 3 8616 6206

Job summary

Function
Secretarial & Business Support
Specialisation
Administrator
Industry
Insurance
Location
Melbourne CBD
Job Type
Permanent
Consultant name
Chloe Rodriguez
Consultant phone
+61 3 8616 6206
Job Reference
JN-062026-7031408
Work from Home
Work from Home or Hybrid

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know. PageGroup acknowledge and pay our respects to the Traditional Custodians of the land we operate on.