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Executive Assistant

Footscray Permanent View Job Description
An exciting opportunity for a polished and proactive Executive Assistant to provide high-level support to a CEO. This role is suited to a relationship-focused professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys building strong stakeholder relationships.
  • Meaningful public impact and strategic exposure
  • Professional growth in a purpose-driven environment

About Our Client

This established organisation is recognised for its strong reputation, values-driven culture, and commitment to delivering high-quality services. Employees are supported within a collaborative and professional environment that encourages relationship-building, accountability, and continuous development.

Job Description

  • Provide high-level executive support to the CEO, acting as a trusted partner to ensure the smooth and efficient management of daily operations, priorities, and strategic objectives.
  • Manage a complex and dynamic CEO diary, balancing competing priorities and exercising sound judgement to optimise executive time and business outcomes.
  • Coordinate executive and leadership meetings, including agenda preparation, board and committee papers, minute taking, action tracking, and follow-up to ensure timely outcomes.
  • Build strong relationships across all levels of the organisation, serving as a key point of contact for internal and external stakeholders while maintaining a professional, approachable, and service-oriented presence.
  • Prepare, review, and format high-quality correspondence, presentations, reports, briefing papers, and executive communications with exceptional attention to detail.
  • Handle confidential and sensitive information with discretion, integrity, and professionalism.
  • Monitor and manage CEO email correspondence, prioritising critical matters and responding on behalf of the executive where appropriate.
  • Coordinate domestic travel, events, leadership forums, and stakeholder engagements, ensuring a seamless experience and attention to every detail.
  • Support cross-functional initiatives and organisational projects, proactively anticipating needs and identifying opportunities to improve efficiency and effectiveness.
  • Foster positive relationships throughout the business by maintaining a visible, collaborative, and responsive approach, contributing to a strong organisational culture.
  • Provide flexible, solutions-focused support in a fast-paced environment, adapting quickly to changing priorities and executive requirements.
  • Partner closely with senior leaders and support teams to ensure the CEO is well-prepared, informed, and positioned for success in all engagements.

The Successful Applicant

A successful Executive Assistant should have:

  • Proven experience in providing executive-level support in a professional setting.
  • Strong organisational skills with the ability to prioritise tasks effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • A high level of attention to detail and accuracy in all tasks.
  • Ability to maintain professionalism and confidentiality at all times.
  • Experience in the financial services industry is highly regarded.
  • Exceptional organisational and time management skills, with the ability to manage competing priorities, navigate changing demands, and ensure seamless executive support.
  • Outstanding written and verbal communication skills, coupled with strong judgement, discretion, and meticulous attention to detail.
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and calendar management tools.
  • Professional, polished, and approachable, with a natural ability to build trusted relationships and engage effectively with stakeholders at all levels.
  • Proactive, resourceful, and solutions-focused, with the confidence to anticipate needs, take initiative, and work autonomously in a fast-paced environment.
  • Strong stakeholder management capability, acting as a trusted liaison between the CEO, leadership team, Board members, external partners, and the broader business.
  • Adaptable and resilient, with the ability to remain calm under pressure while maintaining a high standard of professionalism and responsiveness.
  • Service-oriented and relationship-driven, genuinely enjoying supporting others and fostering positive outcomes across the organisation.
  • High level of integrity and discretion, with proven experience managing sensitive and confidential information with professionalism.



What's on Offer

  • Competitive salary package
  • Hybrid
  • Permanent full-time role
  • Opportunity to work within a reputable organisation
  • Supportive and inclusive company culture with a focus on professional growth.
  • Convenient location with access to public transport and local amenities.



If you are a motivated and detail-oriented Executive Assistant looking for your next challenge, we encourage you to apply today!

Contact
Chloe Rodriguez
Quote job ref
JN-072026-7063597
Phone number
+61 3 8616 6206

Job summary

Function
Secretarial & Business Support
Specialisation
Executive Assistant
Industry
Financial Services
Location
Footscray
Job Type
Permanent
Consultant name
Chloe Rodriguez
Consultant phone
+61 3 8616 6206
Job Reference
JN-072026-7063597

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know. PageGroup acknowledge and pay our respects to the Traditional Custodians of the land we operate on.