In the digital age, it’s common for resumes to be sent via email – which is another factor you need to think about when applying for a job. How do you send a resume email that’s concise but stands out?

For starters, it’s critical to read the employer’s instructions for the job application. If you send your resume using the wrong method or in an incorrect format, you’ll show a lack of attention to detail and risk having your application overlooked altogether.

To make things easier, we’ve created this guide on how to email a resume and included a resume email template you can use as a starting point when applying for jobs by email.

Tips for sending an email to an employer with a resume

When applying for a job by email, double check the instructions in the job listing to make sure you’ve ticked all the right boxes. Is your resume file in the format? Do you need to include a separate cover letter or can the body of your email be your cover letter? Do you need to use a specific subject line? Getting these small details right will help ensure your resume is looked at.

If there are no specific instructions about how to send your resume via email, stick to the following:

●        Keep it succinct – Introduce yourself, explain why you are writing the email, and outline the documents you have attached. Include a warm but professional sign-off expressing that you hope to hear from the recipient further.

●        Triple-check your message and documents – Run your email message, resume, cover letter, and any other documents through a spelling and grammar checker, and read over each piece to ensure it makes sense.

●        Use a professional email address – You might like to email your friends from [email protected], but for job applications, you should use a professional email address that contains all or part of your first and last name.

●        Send yourself a test message – Before you send to the employer, send yourself a test message with your documents to make sure the formatting is correct and that all the attachments open as they should.

Resume email template

Need to apply for a job by email? Follow this email template as a starting point:

Subject: [Job Title] – [Your Name]

Body: Dear [Hiring Manager’s Name],

Please find attached a copy of my resume and a cover letter for the [Job Title] position at [Company Name].

With [X] years’ experience in [list areas of expertise] and a proven record of [list key achievements], my goal is to leverage my expertise to help [Company Name] succeed in achieving [company vision/team goals].

I look forward to meeting with you in person to further discuss this exciting opportunity.


[Your Name]

[Your phone number]

[Additional links, such as your LinkedIn profile or online portfolio]

Looking for a new job? Contact a Michael Page specialist recruiter today.

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